1. Collection of Personal Information
Personal information is information or opinion from which an individual’s identity may be ascertained. The nature of personal information collected by Premium Residential generally comprises an individual’s name and contact details (including address, phone and e-mail). Such personal information is collected for the purposes of arranging, conducting and promoting Premium Residential’s business activities. Premium Residential does not collect personal information unless it is necessary for Premium Residential to perform one or more of its functions and business activities. On occasion, some of this personal information may be sensitive and Premium Residential will only collect it with your consent or when required to by law. Premium Residential will destroy personal information when it is no longer required for such functions and business activities. Premium Residential will generally collect personal information from you directly. For example, Premium Residential may collect personal information via telephone or letter/email, or when you attend an open home or enter an agreement.
2. Use & Disclosure of Personal Information
Premium Residential will use and disclose your personal information for the purpose for which the personal information was initially collected. Premium Residential may also use that personal information for a purpose related to the initial purpose of collection if that other purpose would be within your reasonable expectations. Related purposes might include internal auditing and administration, adding your name to a contact list, guest list or invitation list or helping us to identify production and broadcast business activities or investment opportunities which may be of benefit or interest to you. Premium Residential will not use or disclose your personal information for any other purposes without first obtaining your express or implied consent. Premium Residential may however be required to disclose your personal information without your consent if the disclosure is:
- required or authorised by law;
- required in order to investigate an unlawful activity;
- required by an enforcement body for investigative activities; or
necessary to prevent a serious and imminent threat to a person’s life, health or safety, or to public health or safety. Generally, Premium Residential will retain your personal information within Australia and not use or disclose it overseas. However, on some occasions the information may need to be transferred overseas in order to perform one of Premium Residential’s functions or activities. In these circumstances, Premium Residential will either obtain your express or implied consent or will use its best endeavours to ensure that your personal information will receive protection similar to that which it would have if the information were in Australia. As like most business organisations, Premium Residential relies on third party suppliers who are contracted to conduct specialised activities such as insurance broking, supply of equipment, business services and security services. While personal information may be provided to these suppliers in order to enable them to perform the agreed tasks, Premium Residential will make every effort to ensure that the supplier handles the personal information in accordance with the National Privacy Principles and confidentiality principles. Premium Residential will require all such suppliers to provide privacy undertakings and enter confidentiality agreements.
3. Direct marketing
From time to time Premium Residential may use your personal information to identify business activities or investment opportunities which may be of interest to you. If you do not wish to receive direct marketing information, please let Premium Residential know. Premium Residential will take immediate steps to ensure that you do not receive any direct marketing information in future.
4. Personal Information Quality
Premium Residential’s objective is to ensure that all personal information collected by us is accurate, complete and up-to-date. To assist Premium Residential in achieving its objective, please contact us if any of your details change. Further, if you believe that the information Premium Residential holds is not accurate, complete or up-to-date, please contact us in order to have the information corrected.
5. Personal Information Security
Premium Residential is committed to keeping your personal information secure, and we will take all reasonable precautions to protect your personal information from unauthorised access, loss, misuse or alteration. Your personal information may be stored in hard copy documents, or electronically on Premium Residential’s software or systems. Premium Residential maintains physical security over its paper and electronic data stores, such as locks and security systems. Premium Residential also maintains computer and network security using passwords to control and restrict access to authorised staff for approved purposes. Where information is particularly sensitive, the information is overwritten and then manually deleted.
6. Access to Personal Information
You may request access to the personal information Premium Residential holds about you.
The procedure for gaining access is as follows:
All requests for access to your personal information must be made in writing and addressed to the Privacy Officer. You must provide as much detail as possible regarding the business entity, department or person to whom you believe your personal information has been provided, and when. This will allow Premium Residential to process your request faster.
Premium Residential will acknowledge your request within 14 days, and access will usually be granted within 14 days, or if it is more complicated, 30 days. Premium Residential will inform you if this timeframe is not achievable. You will be asked to verify your identity. A fee may apply to such access in the event that a request for access is onerous or time consuming. Such a fee will cover staff costs involved in locating and collating information, and reproduction costs. Depending on the circumstances, you may be forwarded the information by mail or email, or you may be required to personally inspect your records at the appropriate place. You will be given the opportunity to correct any personal information which is no longer accurate
In some circumstances, Premium Residential may not be in a position to provide access. Such circumstances include where:
- access would create a serious threat to safety;
- providing access will have an unreasonable impact upon the privacy of other individuals;
- denying access is required or authorised by law;
- the request is frivolous;
- legal proceedings are underway;
- negotiations may be prejudiced by such access;
- access would reveal a commercially sensitive decision making process;
- if Premium Residential denies access to your personal information, it will provide you with reasons in writing.
7. Changes to This Policy
Premium Residential may change this Policy from time to time for any reason and will update the Policy accordingly.
If you believe that your privacy has been infringed you are entitled to complain. All complaints should initially be in writing and directed to the Privacy Officer. Premium Residential will respond to your complaint as soon as possible, within 14 working days, to let you know who is responsible for managing your query. Premium Residential will try to resolve the complaint within 30 working days. When this is not possible Premium Residential will contact you to provide an estimate of how long it will take to handle the complaint.
What Personal Information do we Collect?
We collect personal information when you send us emails, submit queries to us, or subscribe to our auto Find service throughout our website. This so we can reply to your queries or requests for service. Likewise when you join our ‘auto Find’ service we collect personal information such as your name, email address, telephone number in addition to details of the types of properties you are interest in possibly purchasing or leasing. Please note if you want to remove yourself from our email service, simply ‘unsubscribe’ to the next email you receive. Instructions are contained in each email notification.
What other Information do we Collect?
When browsing or searching our site, our server automatically collects navigational data to help us improve our website content and navigation. One way which navigational data is collected is by placing ‘cookies’ in your browser file on your hard drive. Cookies do not capture or track any personal information and cannot identify you as an individual. If you wish you may elect to not accept cookies on your browser. This should not adversely affect your experience when visiting the site. A cookie is a small amount of information that is transferred to your browser by a web server. The server that gives it to you can only read it again. It serves as a memory for you and can remember such details as your favourite search criteria so you do not have to enter the same information every time you come to the website.
How will Information Collected on this site be used?
So that we can effective assist your use of the site, we will use your personal information to provide our services and reply to your queries or requests for service. Information about the kinds of properties you are interested in and enquire about may also be combined with other users’ information to generate statistics about the types of properties that people are searching for.
We may use your navigational information by combining it with the navigational information we collect about other users. Please note these results do not identify any individual; instead they give us aggregated results about the usage of the site. By doing this, we are able to improve the look and feel of our site, the content and navigation, and improve the services we provide to you.
Will Personal Information about me be given to anyone else?
How do we keep your Information safe?
We understand that security of personal information is paramount and we endeavour to take all reasonable steps to ensure that the personal information we hold on our servers is not subject to loss, misuse or unauthorised access or alteration. We also endeavour to take reasonable steps to destroy or permanently de-identify personal information if it is no longer required. Sometimes information can never be completely destroyed due to technical or accounting requirements and also in some case legal responsibilities that will require us to retain some information.
Can I access Personal Information about me?
If you ever wish to know what, if any personal information we hold about you, or you wish to correct any personal information we may hold about you, you may access and correct such information by contacting us via the details provided below.
We have in preparing this information used our best endeavours to ensure the information contained therein is true and accurate, but accept no responsibility and disclaim all liability in respect to any errors inaccuracies or misstatement contained herein. Prospective purchasers/sellers/landlords/tenants should make their own inquiries to verify the inform